Monitoring, Evaluation, Accountability and Learning (MEAL) Officer Job at Premiere Urgence Internationale (PUI)

Job Title: Monitoring, Evaluation, Accountability and Learning (MEAL) Officer

Location: Monguno, Borno

Overal Mission
General Objective:

• Under the supervision of the Deputy MEAL Manager, the MEAL Officer will contribute to the implementation of M&E activities in the field through supporting Project/Field Officers, partner staff and Community Facilitators/ Mobilizers in data collection, consolidation and quality management and undertake M&E related activities and implementation of an appropriate monitoring and evaluation system for successful delivery and attainment of project goals and objectives.
• She/he will also be in charge of implementing the accountability strategy in Kukawa LGA, as well as strengthen capacity-building and capitalization through the development and the implementation of learning tools and processes.

Responsibilities and Tasks

• Implementation of the Monitoring and Evaluating Plan:
• Ensure the collection, reporting and validation of monitoring data of project teams and ensure the data reported by Field Officers/Program Managers is accurate and of good quality and reported in a timely manner
• Produce monitoring checklists and conduct regular joint field process monitoring, quality assessments and data validation, and provide feedback and recommendations for timely improvement
• Ensure that community leaders and beneficiaries are actively participating in all project and M&E activities
• Assist the MEAL Manager/Coordinator in supporting project teams in designing and regularly updating project M&E guidelines and tools and ensure that project staff have access and capacity to use the tools
• Provide training to field level project staff on the use of the M&E system including survey sampling and piloting of M&E tools, conducting assessments and the implementation of periodic evaluation activities including baseline surveys, research and evaluations in all sectors
• Ensure utilization by all projects of appropriate data collection and reporting templates that facilitate the acquisition and aggregation of data
• Undertake regular visits to field locations/project sites to support monitoring and evaluation processes and activities related to all sectors of PUI interventions
• Support supervision of base level project staff and ensure that their capacities are built and that they are supported to deliver on their day to day M&E work by constant communication and joint field level M&E activities

Implementation of Accountability Strategy:

• Support the MEAL Assistant in establishing a complaint and feedback mechanism (CFM) based on the highest levels of integrity which beneficiaries will trust and ensures that they can make confidential complaints and be confident of the response processes
• Ensure that feedback is routinely recorded, reviewed and responded timely in line with feedback mechanism guidelines
• Ensure that the CFM database is regularly updated by the MEAL Assistant
• Share the periodic CFM report with project teams and the MEAL department
• Support the MEAL Assistant in conducting periodic field visits to ensure that accountability systems are in place and the necessary support is provided as needed
• Review accountability systems periodically and update any changes if deemed necessary in consultation with the MEAL Manager/ MEAL Coordinator
• Participate in internal and external meetings related to humanitarian accountability

Internal and External Reporting:

• Update the Field coordinator and Program Managers on daily achievements and challenges encountered on the field, at the end of each day
• Verbally contribute and participate in weekly base meetings including accurate reporting on successes and challenges
• Ensure that the data collected goes through a data cleaning and validation process each day
• Ensure all data is channelled through the IM system each day
• Develop reports that synthesize and synchronize initial key findings (needs) and results (outputs/outcomes) such as indicator tracking tables, etc.
• Keep monitoring tools and files archived at the PUI office, ensuring their availability to the MEAL department
• Pass on any information or problems to her/his direct and/or indirect supervisor concerning her/his task, PUI programs, or safety aspects Capitalization / Institution Knowledge Building:
• Use lessons learnt combined with field experience to provide contributions and feedback, including during design phases of field tools and assessments
• Participate actively in team workshops and lessons learnt seminars
• Actively engage in ongoing training and knowledge building
• Lead training of beneficiaries, community leaders, community facilitators/mobilizers and Field staff on M&E if needed
• Lead in developing a responsive, functional and appropriate feedbacking mechanism that can improve current project implementation and guide future programming
• Provide support to programme managers in reviewing information across projects, to ensure that feedback and complaints are taken into account in programme management decisions
• Identify and formulate accountability findings, lessons learned and recommendations to be integrated into the planning and reporting efforts of PUI project activities.

Communication & Follow-up:

• Respond to beneficiaries’ queries with good knowledge of relevant information when approached
• Respond to any requests within PUI that might require an alternative communication method or plan of action
• Lead in developing a responsive, functional and appropriate feedbacking mechanism that can improve current project implementation and guide future programming
• Provide support to program managers in reviewing information across projects, to ensure that feedback and complaints are taken into account in program management decisions
• Identify and formulate accountability findings, lessons learned and recommendations to be integrated into the planning and reporting efforts of PUI project activities
• Logistic and Communication:
• Perform administrative support activities for the Field coordinator/, but not limited to, preparation of meetings related to MEAL field, recording of minutes, verbal and written translation
• Ensure the follow-up and the proper use of materials and tools related to M&E activities
• Manage the supply of materials to the worksite in collaboration with the logistic department
• Team Management:
• Provide day to day supervision to the MEAL Assistant
• Plan the MEAL assistant tasks on a daily basis
• Ensure that coaching and performance plans are completed on time and with adherence to PUI standards.

N.B: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Job Qualifications and Required Skills
Mandatory Requirements:
Education Degree:

• At least a Degree or Diploma in Statistics, Mathematics, Demography, Sociology, or a Numeracy discipline.

Work experience:

• At least two years similar experience in international NGOs/On-site training in social or monitoring work,

Knowledge & skills:

• Good analytical and writing skills/very good team spirit/demonstrate a willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities,

Computer skills:

• Knowledge of the MS office software (including Word, Excel, Outlook) and a basic understanding of data analysis packages such as SPSS, Epi-Info etc.

Language skills:

• Fluent in Kanuri, Hausa and English (speaking/reading/writing).

Asset
Interest:

• Strong motivation to work in the humanitarian sector
• Strong motivation to help people in need
• Strong motivation for conflict resolution and diplomacy
• Strong motivation to analyze and suggest solutions

Transversals Skills

• Well organized and attention to detail
• Conflict resolution and diplomacy experience
• Ability to analyze and suggest an improvement
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure.

Application Closing Date
Friday, 10th September, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This position is opened to Nigerian Nationals only.